AKC’S GENERAL REQUIREMENTS AND GUIDELINES FOR LEASING

ANOTHER CLUB'S GROUNDS AND FACILITIES ON A PERMANENT BASIS

This information is provided to assist clubs in leasing the grounds/facilities of another club. It is not meant to be all inclusive, but covers basic AKC policies as well as provisions that should be in any leasing agreement. Additional provisions can be included by mutual agreement of the clubs involved.

1. Leasing arrangements must be made with the club using the running grounds, and not with the land owner.

If your club does not own its grounds but is considering leasing those grounds to another club, be sure that your present lease or agreement does not prohibit a "sub-lease".

2. A club that has held a licensed or member trial (or a club that will hold its first licensed trial within a year) must lease its running grounds for a minimum of five (5) years.

New clubs should lease for a minimum of ten (10) years since at least three to four years will be used for their sanctioned "B" and "A" trials.

3. All leases should contain a renewal option.

4. All leases must clearly specify the agreed upon dollar amount of the lease as well as the date that payment is due. Extra costs for the use of utilities during trials or other activities should also be specified.

5. Leases must clearly define responsibilities of the lessee and lessor. These include (but are not limited to):

a. Maintenance of clubhouse and any work requirements for grounds and other facilities.

b. Whether the lessee club members have the right to work and train their hounds, and when they may do so.

c. Scheduling of sanctioned and licensed or member trials.

d. Insurance and liability.

e. Preparation for and clean-up after events.

6. The lease should state whether one or both clubs are responsible for clearing or filing for trial dates with the local wildlife agency when required under state law. Preferably this is handled by the lessor club once the yearly schedules are decided by both clubs.